Creating and Sending an Invoice

Let's update your company's billing information.You can update the billing details under Settings.

1. Payment information for invoice payment.
2. Email address that will appear on the invoice.
3. Your company's billing address.

Add a contact from the Contacts tab that you want to invoice:

1. Choose the contact type (company or individual).
2. Add the contact's name and, if necessary, their VAT number.
3. Activate billing.
4. Add the recipient's billing information under billing, and if necessary, the VAT number.
5. Save the contact.

Add the billable products from the Products tab:

1. Add the product code (can be any number).
2. Name of the billable product.
3. Unit (e.g., pcs, kg, hours).
4. Price of the product.
5. Specify whether the unit price includes value-added tax (VAT) or not. (In retail, it's often preferred that the total amount on the invoice is, for example, exactly 10 euros. In this case, it's advisable to include VAT in the unit price. In business-to-business transactions, prices are often stated with 0% VAT, making it more convenient not to include VAT in the unit price.)
6. Choose the VAT treatment and VAT rate for the product.

Add a new invoice from the Invoices tab:

1. Choose the recipient from the contacts with billing activated.
2. Select the invoice date and payment terms. The due date is determined by the payment terms.
3. Additional information can be added to the invoice if desired.
4. From the 'More' option, you can define the reference number and late payment interest for the invoice. The reference number is generated automatically if not specified manually.
5. Add the billable products and any description to the product line.
6. Save the invoice, after which you can preview it.

Let's review the invoice, approve it, and send it to the recipient.

1. A draft invoice has now been created in NOCFO, which can still be edited if desired from the invoice settings (three dots in the top right corner). The invoice number and reference number (if not specified manually) will be generated only after the invoice is approved.
2. Approve the invoice and send it to the recipient's email address.